What is involved in Stewarding?
Stewards are a mainstay for the any group, no stewards = no meet, that said stewarding can be a rewarding experience.
There are two kinds of steward, especially for our THS. The main (first) steward tends to be the one that is on site from the start of the meet and is the person who is last to leave the meet. We tend to have 2 or 3 stewards at our THS depending on duration and one for our weekend or 4/5 night meets, but this can change subject to the number of pitches available and social events planned. The extra steward/s for a THS means that stewards can also get off site to explore the area.
If you are considering helping to steward a meet its best start at a meet closer to home, you will have local knowledge which you can impart to other members and also have time to gather literature say from the local tourist information office.
The main steward tends to arrive early on the morning of the meet, or occasionally if preferred and with arrangements with the landowner, the day before the meet. The last steward to leave ensures the site is clean and tidy before departure at midday or at the agreed time.
Pre Covid and our return to camping the main steward would have been responsible for collecting the monies and paying any site fees to the landowner, usually in the last 24 hours when we know how many unit nights we have camped. We now try to take payment before the meet starts, or at least a deposit with the balance via contactless payment on arrival, also paying the landowner via a bank transfer rather than in cash.
The DA may pay for one stewards pitch fee (including electric where applicable) for the entire stay, how the stewards decide to split the cost is down to them, but it is usually 50/50 or the main steward does 3 nights and the second steward two nights.
The stewards are responsible for greeting everyone on arrival, taking their membership details and recording them on the paperwork. They may provide tea and coffee on campers arrival, this is a nice touch but not essential. The stewards also make the arrangements for coffee mornings/social evenings or events and organise a raffle.
After the meet the stewards advise the sites officer of the number of nights camped in order that the necessary returns can be sent to HQ. Any surplus from the meet is passed over to the DA treasurer, or paid into our bank account. In the event of a deficit, you will be reimbursed by the treasurer in due course. Some expenses can be claimed back from the DA.
All of the necessary paperwork for meets can be downloaded for viewing or printing from the website. There is also the green paper for stewards which lists the stewards responsibilities.